Share and Collaborate on a Microsoft Word Document

Share Your Document

You can easily share a Word document with others so they can view or edit it.

Steps to Share a Document

1. Open your document in Microsoft Word.

2. Select Share in the top right corner of the ribbon.

   • You can also select File → Share.

3. If your file is not already saved to OneDrive, you will be prompted to upload it.

4. In the Send Link window:

   • Choose who can access the document.

   • Enter the name or email address of the person you want to share with.

5. (Optional) Add a message.

6. Click Send.

You can also copy the sharing link and send it through email or chat.

Co-Edit a Document

After sharing the document, multiple people can work on it at the same time.

For the best experience, use Word for the Web, which shows updates in real time.

While others are editing:

• You will see their names displayed in the document.

• Colored markers show where each person is working.

• Changes appear automatically as they are made.

Track and Review Changes

If you want to see edits made to a document, you can use Track Changes.

Turn On Track Changes

1. Select the Review tab.

2. Click Track Changes.

Review Changes

1. Place your cursor on a change in the document.

2. Choose one of the following options:

   • Accept – keeps the change.

   • Reject – removes the change.

This allows you to review edits before finalizing the document.

✅ Tip: Use Track Changes when multiple people are reviewing a document to ensure edits are clearly visible.