Overview

You can easily share files or folders stored in OneDrive with coworkers or external partners. Files can be shared directly from File Explorer on your computer or from the OneDrive website in a web browser.

Sharing allows others to view, edit, or collaborate on documents without sending attachments through email.

Option 1: Share a File Using File Explorer (Recommended)

This method works if your OneDrive is synced to your computer.

Step 1

Open File Explorer.

Step 2

Click OneDrive in the left navigation pane.

Step 3

Find the file or folder you want to share.

Step 4

Right-click the file or folder and select Share.

Step 5

Enter the name or email address of the person you want to share with.

Step 6

Choose the permission level:

• Can Edit – Allows the person to make changes.

• Can View – Allows the person to only view the file.

Step 7

(Optional) Add a message.

Step 8

Click Send.

The recipient will receive an email with a link to the file.

Option 2: Share a File Using the OneDrive Web Portal

Step 1

Open a web browser and go to:

https://onedrive.office.com

Step 2

Sign in with your work account.

Step 3

Locate the file or folder you want to share.

Step 4

Click the Share button.

Step 5

Choose your sharing option:

• People in your organization

• Specific people

• Anyone with the link (if allowed by your organization)

Step 6

Choose permissions:

• Can Edit

• Can View

Step 7

Click Send or Copy Link.

Sharing Tips

✔ Use View Only when you do not want others editing the file.
✔ Share folders when multiple files need to be shared.
✔ Avoid emailing attachments when possible — sharing a link keeps everyone working on the same file version.

Troubleshooting

The Share Option is Missing

Make sure the file is saved in OneDrive and not your local computer.

The Recipient Cannot Access the File

Verify:

• The correct email address was used

• The sharing permissions allow access

• External sharing is allowed by your organization

Additional Resources

• Microsoft OneDrive Help Documentation

• Contact the IT Helpdesk if you need assistance sharing files.