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M365 Excel - Filter data in a range or table

Christopher Mumpower
Updated

 

Use AutoFilter or built-in comparison operators like "greater than" and “top 10” in Excel to show the data you want and hide the rest. Once you filter data in a range of cells or table, you can either reapply a filter to get up-to-date results, or clear a filter to redisplay all of the data.

 

Filter a range of data

  1. Select any cell within the range.

  2. Select Data > Filter.

    Filter button

  3. Select the column header arrow Filter arrow.

  4. Select Text Filters or Number Filters, and then select a comparison, like Between.

    Number Filters Between

  5. Enter the filter criteria and select OK.

    Custom AutoFilter dialog box

Filter data in a table

When you put your data in a table, filter controls are automatically added to the table headers.

An Excel table showing built-in filters

  1. Select the column header arrow Filter drop-down arrow for the column you want to filter.

  2. Uncheck (Select All)  and select the boxes you want to show.

    Filter Gallery

  3. Select OK.

    The column header arrow Filter drop-down arrow changes to a Applied filter iconFilter  icon. Select this icon to change or clear the filter.

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