MS Teams - Create a Shifts Schedule

Schedules and groups

1. To create a new schedule:
   • Select Create a new schedule to build one from scratch.
   • Select View to choose an existing schedule.
   • Select Create on the team you want. You must be a team owner to create one. 
2. Select Add group to organize your schedule based on a job type or location. 
3. To name the group, select More options  > Rename group, type a group name, and then select Save.

4. To add people to a group, select Add people, choose someone, and then select Add. 
    

   Tip: When you rename a shift's group name, people are automatically assigned tags that match their schedule and shift. This lets you @mention anyone currently on your shift in a chat or channel of a team. See Using tags in Teams to learn more.

    

Create a shift for a team member

1. To create a shift for someone, select their row, and then select More options > Add shift.
2. Add or edit start and end times, a custom label, break times, shift notes, and activities, and then select Save.

Copy a shift

1. To reuse the same shift across your schedule, on the shift, select More options  > Copy. Or, press CTRL + C. 
2. To include shift activities, turn the Always include shift activities when copying shifts toggle On, and then select Done.  
3. To paste, choose an empty slot and select More options > Paste. Or, press Ctrl + V.

Add an open shift

• Choose a day, and then select More options > Add open shift.
• If you need to copy or switch to another schedule, select Copy schedule, or select the menu  and then choose a shift to switch to.